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Case Study

Map-Based Naming Opportunity Management in Higher Education
Technologies Supported: Power BI

Naming opportunities tied to donor contributions were tracked inconsistently across this institution’s campus. IncWorx built a custom Power Platform application that centralizes the data and presents it in a visual, map-based format.

The Challenge

Fragmented Tracking of Campus Naming Opportunities

Managing naming opportunities across a large and diverse campus introduced several operational challenges. Information was spread across multiple documents and spreadsheets, increasing the risk of outdated data, duplication, and manual errors.

In addition, stakeholders struggled to visualize how naming opportunities related to specific locations or buildings. Without a map-based view, it was difficult to clearly communicate which spaces were available, committed, or already named, especially during donor conversations and internal planning discussions.

The institution needed a centralized system that could:

  • Track a wide range of naming opportunity types
  • Reflect the physical layout of the campus
  • Support easy updates and long-term scalability
  • Be accessible and intuitive for both administrators and end users

The Solution

A Map-Based Power Platform Application

IncWorx built a custom Power App, supported by Power Automate and Dataverse, to serve as a single source of truth for naming opportunity management.

The application allows administrators to upload a variety of maps, including full campus maps, individual buildings, and detailed floor plans. Once uploaded, users can place interactive markers directly on the maps to represent specific naming opportunities. Each marker connects to structured data stored in Dataverse, ensuring consistency, integrity, and centralized management.

Key features of the solution include:

  • A visual, map-driven user experience optimized for iPad use
  • Support for multiple naming opportunity types, including physical spaces and roles
  • Centralized data storage using Microsoft Dataverse
  • Automated workflows powered by Power Automate to streamline updates and reduce manual effort

By leveraging the Power Platform, the solution remains flexible and extensible, allowing the institution to adapt as campus needs evolve.

This solution delivers several targeted benefits, including:

  • A centralized system for managing all campus naming opportunities
  • Clear, visual context through interactive campus, building, and floor maps
  • Improved data accuracy by connecting map markers to structured Dataverse records
  • Simplified administration with intuitive tools for uploading and managing maps
  • Reduced manual effort through automated workflows and standardized data entry
  • A flexible foundation that scales as campus spaces and naming needs evolve

The Results

Improved Visibility and Centralized Management

With the new application, the institution gained a clear and centralized view of naming opportunities across campus. Teams can quickly understand availability, review details associated with each opportunity, and maintain accurate records without relying on disconnected tools.

The visual interface improves alignment among internal stakeholders and supports more productive conversations around fundraising and donor engagement. Administrators benefit from simplified data management, while leadership gains increased confidence in the accuracy and accessibility of naming information.

By using Power Apps, Power Automate, and Dataverse, IncWorx delivered a modern, map-based solution tailored to the complex needs of higher education institutions. The Naming Opportunity Tracking Application replaces fragmented tracking methods with a centralized, intuitive system that enhances visibility, governance, and long-term usability.

This case study highlights how the Power Platform can transform complex, location-based data into an accessible and strategic asset for higher education organizations.

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