Teamwork makes the dream work.
While this is the case, you can’t truly collaborate in this day and age unless you have the tools to do so effectively.
Your workforce will find these sorts of tools valuable since some 40 percent of people reportedly feel their place of employment doesn’t use collaboration enough.
Microsoft Office 365 is among the best collaboration tools you can invest in, no matter the type, size, scope and scale of your business. Gaining mastery of Office 365 can help you more than you can imagine.
Use the points below, then get in touch with an Office 365 consultant who can help you further.
Tips For Getting the Most Out of Your Office 365 Use
It’s not an exaggeration to say that Office 365 has the potential to transform your business in ways you’ve never imagined. Here’s how to take advantage of these powerful collaboration tools.
1. Embrace Smart Lookup Features
Productivity and memory clutter don’t go hand in hand. It’s hard to collaborate with your team if you constantly have windows open due to searching for information in archaic ways.
With Office 365’s Smart Lookup feature, you can access many files from different applications without it being a complicated ordeal.
Learning how to use Smart Lookup will free up time and energy and make it easier to work with your team.
2. Enable Alerts for SharePoint
It’s a little-known fact that SharePoint comes with a series of different alerts that you can customize however you’d like. For instance, you can create settings that allow you to get text or e-mail alerts whenever a change is made to a specific file or folder. These changes are tracked automatically, and you will get a digital trail and timestamp to know what happened and which team member made the changes. Finding these matters out on the fly gives you more control over your collaboration.
3. Get the Hang of Microsoft Teams
Video is here to stay. This form of content is multiplying, as there are more than 167 million active members on YouTube, and video will soon become the majority of content on the internet.
Since this is the multimedia that people respond to most today, you need to use it during your collaboration with your team.
Microsoft Teams can be effective when you learn all the different features. In addition to audio and video calls, you can send direct instant messages, hold group chats and schedule meetings.
With Microsoft Teams, you will also have access to expansive voicemail features and the ability to share files. When you want to get the most out of this software package, be sure that you sync your accounts to mobile and stay up to date with these features and how you utilize them for your company.
4. Manage Your Teams With Planner
When you master Microsoft Planner, you will start to see your company’s productivity go through the roof.
One of the most important perks of Microsoft Planner is that it is visually intensive and easy to use, so you and your team won’t have a problem planning out projects and other forms of collaboration.
The platform allows you to prioritize actions and set up a workflow that you find feasible and productive.
You have the chance to use attachments however you see fit and should consistently make your project as visual as possible so that everyone can get on the same page.
5. Set Filters to Organize Your Email
It is also essential for you to manage the way that you organize your e-mails with Outlook.
More specifically, you can set up a series of filters to control what e-mails you see and how you respond. Email is one of the biggest time wasters in the workplace, as people spend an average of about 3 hours per day going through e-mail.
This is an immense waste of time considering that workdays are only 8 hours. Set your e-mail up for your work to be more effective and collaborative.
6. Use Templates to Publish
You can send out internal newsletters, blog posts and other correspondence whenever you’d like through the assistance of Office 365.
When doing this, you should check into templates that can help you create a clean and well-organized copy.
There is no shortage of great templates to cycle between, and you can also download and use some new ones.
7. Streamline Your Documents
Streamlining your documents is one of the more important tasks you should look into when you want great collaboration from your team. Thankfully, Office 365 lets you do just that. You will be able to edit, create and share documents on the fly and can tag different people on the team to have varying degrees of access.
Hire an Office 365 Consultant Today
Don’t wait — put these tips to use in your company. Looking for some inspiration? One of the best steps you can take is hiring a consultant to help you maximize your use of Office 365 software.
If you need a stellar Office 365 consultant, we are happy to help you out.
Please send us a message so you can learn more about our consulting services.