Office 365 SharePoint, also known as SharePoint Online, is a system that allows your employees to share documents, contacts, and anything else they need to get their work done. Read on to learn more about this collaborative software and how it can transform your business.
Easier External User Access
One of the biggest advantages of SharePoint Online is that it makes managing external user access much easier. Anyone who has a corporate email address can tie a Microsoft account to that address. Then you can share sites, folders, and individual documents with them even if they aren’t on your network.
You can also create guest links that allow you to share documents with someone without giving them access to the files to edit them. These guest links can be configured with read-only or edit permissions, which can be granted without authentication. This also means you can revoke file access later if need be.
Scale Up or Down Easily
Another part of being flexible comes from being able to scale your business processes up or down at any given time. Maybe during peak season, you hire on some temp workers who need access to your SharePoint system and then you let them go after a few months. SharePoint can help you scale up or down as needed with no hassle.
Your SharePoint contract can be run on a month-to-month basis, so you only pay for what you need when you need it. It only takes a few clicks in an admin portal to add a new user, and once they leave, it’s a simple matter to deactivate their license. No more keeping accounts no one uses around just in case someone comes along who needs it.
Free Up IT Staff
One of the biggest roles IT plays is updating office collaboration tools. It’s an important job that keeps things in the office running as efficiently as possible. But it does mean that IT isn’t free to take care of other systems that could use maintenance and updating.
With SharePoint and Office 365, your IT staff doesn’t have to take care of that updating anymore. SharePoint Online means that you don’t have to maintain SharePoint on-premises, so you can focus on improving your document management solution or intranet instead. You can also work on other improvements to your system that may have been sitting in a backlog for weeks or months.
Gain Reliability and Security
When your business relies on a system like Office 365 SharePoint to operate, you need that system to work. A system failure even 2% of the time can cost your company thousands, and trying to put in failsafe measures can put your CFO into shock. But Microsoft offers a 99.9 percent service-level agreement and has an average response time of less than a business day when things do go wrong.
And even though most of your business is run through the cloud, Microsoft offers plenty of security for their system. There are layers of physical security, data encryption, no data mining, multiple layers of redundant backups, in-region servers, identity protection, and an ironclad data protection agreement. So you can rest assured that your data is secure with Microsoft.