Your Essential Guide to Using OneNote: Microsoft’s Hidden Gem

You’re likely familiar with the most popular Microsoft Office apps like PowerPoint and Word. Now, you’re interested in expanding your knowledge about using OneNote. To help, we’ve put together a guide to navigating the ins and outs of using OneNote. You’re not alone in placing a high value on your company’s digital processes, by the way.

Consider the following statistic regarding business enterprise software throughout the United States. In 2018 alone, the industry made over $322 billion in revenue. In other words, it’s worthwhile to invest in business automation tools you can trust. Keep reading to optimize your company’s use of Microsoft OneNote and other related software services. 


What is OneNote?

Originally, OneNote was developed for the sole purpose of taking notes within Windows systems. At the time, no other operating system functioned with OneNote for a while. Now, Microsoft OneNote is a free, cross-platform note-taking program that is available to everyone.

This convenient application allows you to create, organize, and manage notes with ease. In fact, you can even create separate “notebooks” to divide files based on their subject.

OneNote isn’t only about text information, either. Modern versions of Microsoft OneNote also incorporate video, audio, scanned documents, and more. Users can even save web pages and direct them to OneNote storage to read later.

It’s different from Microsoft Word in that OneNote emphasizes the “open canvas.” That means you might want access to the right digital pen application. Then, you can even hand-draw whatever you want to save in OneNote.

Word is also more restricting when it comes to editing content. In OneNote, though, users can drag and drop sections of the page without worrying about strict formatting.

One main purpose of Microsoft OneNote is to centralize the company’s notes in organized tiers. Another significant purpose, though, is that of company-wide collaboration.

Everyone in your company can access OneNote from their digital devices. That’s how it can be useful to keep teams on the same page and projects in a productive workflow.

OneNote is perfect for organizations with many moving parts. You can set access restrictions for files with sensitive data, for one thing. This can help maintain legal or security-related compliance.

Whatever kind of information you need to store, OneNote is a great place to start. Take the time to develop the most strategic OneNote system for your company’s needs.


Integrate OneNote with Other Apps and Services

One of the best features of Microsoft OneNote is the fact that it integrates with other Microsoft services, too. This is of particular convenience for businesses that already use Office 365 programs.

Many businesses just like yours have adapted Microsoft as its primary office organizational system. So, why not make the most of OneNote to continue centralizing important company information?

For example, perhaps you create a Word document for your company’s upcoming marketing meeting. Well, you can send that Word document off to OneNote so that everyone in the company can access it. You can share PowerPoint and other Microsoft-related files through OneNote, too, with just a few clicks of a button.

Even outside programs work well with OneNote for your convenience. You can ask Siri on your iPhone to draft a Note while you dictate. Do your research to see what other potential third-party applications might suit your business’s use of Microsoft OneNote.


Work With Experts to Optimize Your Organization’s Use of OneNote

It’s likely that your company has been using Microsoft Office services for a while now. At the same time, you haven’t been using these tools to their fullest potential.

You’re ready to invest in more reliable ways to use modern automation. As a result, you expect to boost workplace productivity long-term profits.

Well, perhaps it’s time for you to bring in the experts. The fact is, learning the intricacies of how Office 365 could be used takes a lot of training and education. That’s why our team of professionals has years of background experience in Microsoft solutions.

Our consulting team can work with you and your staff to evaluate your current use of Office 365. We’ll be able to spot ways to potentially boost operational productivity in no time. For more details, check out how Office 365 consulting services could benefit you.

We also offer continuing education and training for companies who want to improve their use of Microsoft tools. We want your team of employees to have the knowledge to be able to optimize their time and energy.

We know the best ways to manage your Microsoft apps for better use. Then, if any trouble arises, our support team will always be able to troubleshoot and resolve issues with speed. If you want your Microsoft apps to add real profitability to your day-to-day operations, you’ll need our expertise.


What Comes with the Paid OneNote Service Plan?

It’s important to note that not all features within OneNote are available for free. Key examples include being able to record audio or track time stamps of your created files.

There are positives and negatives to both the free and paid OneNote options. The free app is still available for all digital devices, from phones to desktop computers. This version is an easy-to-navigate interface that is less cluttered and more user-friendly.

For organizations with more complex organizational needs, the upgraded OneNote might be ideal. This version can be used to keep more detailed records of all projects in the company.

The interface is more intricate, which is great if you have a ton of data you’ll want to manage through OneNote. If you have a larger team, get the paid OneNote subscription (which comes with Office 365). It’s more ideal for collaboration amongst many employees.


Ensure Your Employees Are Well-Trained on Microsoft OneNote

Speaking of employees, don’t forget that the only way to make the most of Microsoft OneNote is if they know how to use it right. That’s why proper Microsoft services training can be of such value.

As a result, your employees will be more empowered and able to get things done on a consistent basis. You’ll be grateful for the resulting increased productivity.

Be willing to invest in your employees’ professional lives. In return, they’ll be motivated to invest in the company and its long-term goals.


Make the Most of OneNote’s Remote Connectivity

The last thing to remember about OneNote is its remote accessibility. Microsoft’s free mobile app for OneNote can sync files from anywhere.

In fact, this mobile connectivity is of particular use as remote working employees navigate the Digital Era. You and your team need to have access to real-time updates as you move through projects these days.

This remote access makes long-term editing processes much more convenient. All you have to do is save your progress as you go along. Then, you can pick right back up where you left off from any device connected to that account.


Be Willing to Keep Exploring OneNote Features

You might start to feel confident in your OneNote skills after reading this article. Still, one of the best things you can do to become an expert with this program is to, well, practice.

It’s okay to open the OneNote application just to discover some of its features. Have you gotten to know what each button within the application can do? Are there any online tutorials that might provide better insight as to how to benefit from OneNote?

Also, as mentioned above, OneNote used to be tethered to the single platform of Windows. Well, Microsoft continues to upgrade OneNote features over the years.

Now, Mac, Android, and even mobile iOS platforms can work with OneNote with ease. This development occurred several years ago and made OneNote more accessible and, therefore, more useful.

It’s a great example of why it’s worthwhile for you to stay in tune with any more program updates in the future. Keep up with industry trends to ensure you and your team stay on top of Microsoft’s developments. You never know what new features or capabilities might come in handy!


Continue Optimizing How Your Business Is Using OneNote

By this point in the article, you know how to make the most of Microsoft OneNote for your business. You recognize the value of managing company information and streamlining communication. That’s why you’ll take the above suggestions for using OneNote to heart.

In addition, it’s in your best interest to work with reliable experts in the field of Microsoft services. In fact, that’s where our team of professionals can benefit your organization.

If you’re ready to invest in a more strategic and, therefore, profitable use of OneNote for your business, we encourage you to reach out. Browse through the rest of our website to see how we could help. First, check out the important details about the Microsoft solutions you could be taking advantage of.

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