This article looks at why you might migrate From Google Workspace to Microsoft 365.
Google recently announced that it has phased out its free Google G Suite offering for small businesses. Small businesses with 300 users that previously utilized the non-enterprise plan will no longer be able to enjoy the free offering. This announcement has prompted many business owners and managers to look for alternatives.
Suppose you’re looking for a comprehensive and competent solution. One that allows you to collaborate securely on projects and accommodate your organization’s needs using one platform.
In that case, it may be time to evaluate why Microsoft 365 can be the go-to option for all your collaborative needs.
At first glance, it may seem like other collaboration platforms offer the same capabilities as Microsoft 365. Still, with its superior design, intuitive interface, and highly customizable options, it’s no surprise that businesses of all sizes looking to stay competitive in today’s fast-paced business landscape are migrating to Microsoft 365 from Google Workspace.
Microsoft transcends the traditional Microsoft Office suite, allowing you to perform everything from document creation and management to video conferencing and webinars. More importantly, you won’t have to worry about compatibility issues with other devices, as Microsoft 365 works on them.
Today, we’ll take a deeper look at why you might migrate from Google Workspace to Microsoft 365 and why it might be a wise decision for your organization. We will introduce some aspects of migrating and explain how businesses can decide which option is best for them.
Which Is Better – Microsoft 365 or Google Workspace?
Once known as G Suite, Google Workspace has been a mainstay in collaboration tools. Google Workspace is a cloud-based collaborative platform that allows businesses to securely share and manage documents, files, and data in real-time.
Microsoft 365 is a comprehensive suite of productivity and collaboration tools. These tools help employees to be more productive. It includes Microsoft Office 365, Windows 11, Enterprise Mobility & Security (EMS), and Dynamics 365.
Both suites are designed to improve productivity and equip teams with the tools to work quickly and efficiently. So, which is better – Microsoft 365 or Google Workspace? When it comes down to it, the answer depends on your organization’s specific needs and preferences.
Here are a few characteristics of both platforms that can help you make a more informed decision:
Your business may find that Google Workspace is better if you meet the following criteria:
- Startups or small businesses that have a simple operation
- Organizations that are focused on the time-sensitive aspects of their operations
- Organizations that don’t need the functionality of Microsoft 365
Your business may find that Microsoft 365 is a better choice if you meet the following criteria:
- Large organizations with complex operations
- Organizations that require an extensive set of security and compliance features
- Businesses that need to integrate with other systems or want the flexibility of working on multiple devices
Benefits of Migrating to Microsoft 365
Google Workspace and Microsoft 365 are both cloud-based SaaS(Software as a Service) platforms. This means all data is stored in the cloud and can be accessed from any device or browser with an internet connection. While both platforms are designed to make collaboration easy and efficient, Microsoft 365 stands out for its enhanced features and functionality.
Some of the benefits of a Google Workspace migration:
Seamless Integration With Other Systems
Whether you want to integrate your business phone system with CRM software or collaborate with your team using various communication tools and collaboration platforms, Microsoft 365 is the preferred platform for businesses that want to streamline their processes and maximize efficiency.
Enhanced Security Features
From built-in data encryption to customizable permission levels to advanced spam filtering and malware detection, Microsoft 365 offers the highest security features that keep your data safe and confidential.
Cloud Storage
While Google Workspace offers unlimited storage options, Microsoft 365 takes cloud-based collaboration to the next level. They provide advanced backup and recovery features that easily restore lost or corrupted files.
Office 365
Microsoft 365 is built on the powerful Office 365 platform. This platform ensures you access a wide range of premium productivity tools and services. Whether you want to create and edit documents or manage your Microsoft Exchange Online emails, calendar, and contacts, Microsoft 365 makes it easy to get things done on the go.
Offline Compatibility
Microsoft 365 is designed to work seamlessly offline. Offline capabilities allow you to continue working on your projects even if you don’t have an internet connection.
Convenient Mobile Access
Microsoft 365 allows you to seamlessly access your data on any device or browser, making it easy for you to stay productive on the go.
Custom Pricing
Microsoft 365 offers customized pricing plans and bundles to fit your organization’s specific needs. These plans allow you to get the most value out of your investment.
As of November 2022, here’s a breakdown of some of the different plans available for small businesses:
- Microsoft 365 Business Basic at $6 per user per month
- Microsoft 365 Apps for Business at $8.25 per user per month
- Microsoft 365 Business Standard at $12.50 per user per month
- Microsoft 365 Business Premium at $22.00 per user per month
Here’s a breakdown of some of the different plans available for enterprises:
- Microsoft 365 Apps for Enterprise at $12 per user per month
- Microsoft 365 E3 at $36 per user per month
- Microsoft 365 E5 at $57 per user per month
What Are the Pros of Leaving Google Workspace?
As Google’s contender in the collaboration space, Google Workspace offers many of the same capabilities as Microsoft 365. If you’re already using Google’s services, why do you have to consider leaving Google Workspace for Microsoft 365?
Some of the main benefits of leaving Google Workspace for Microsoft 365 include the following:
Growth Potential
Once your organization begins to grow, both from a technical and user standpoint, Microsoft 365 has the flexibility and scalability to meet your changing needs. While Google Workspace can meet the needs of some organizations, it lacks the features and functionality to support advanced users and large organizations.
As an identity provider, Microsoft 365 provides a single sign-on capability that allows users to access their apps and services with just a few clicks, eliminating the need for cumbersome additional login credentials. This makes it easy to manage user access and allows users to access the tools they need quickly and easily.
Access to Desktop Applications
Unlike Google Workspace, Microsoft 365 offers access to a wide range of desktop applications. These include Microsoft Word, Excel, PowerPoint, and Outlook. This allows users to choose the best tools without sacrificing functionality or performance. These tools are essential for productivity and collaboration for remote workers or users who need to work offline.
Enhanced User Experience
Microsoft 365 was designed from the ground up to provide a seamless, intuitive user experience.
Whether you’re accessing your data on a mobile device or desktop computer, you’ll find that Microsoft 365 makes it easy to stay productive regardless of location or device.
Microsoft 365 provides a consistent experience that makes it easy to collaborate no matter where you are or what device you use.
On the other hand, Google Apps does not allow users to share Office files or documents quickly. The files must be converted to the native Google Apps file format for sharing, which can be frustrating. Especially for remote workers and collaborators who must work together on a project.
How Easy Is It to Migrate to Microsoft 365 From Google Workspace?
If you’re considering switching from Google Workspace to Microsoft 365, migrating your data and settings can be complex. Google mail, calendars, and contacts will need to be migrated to Microsoft 365, and your users will need to update their settings for the new tools and apps.
Data loss, downtime, and user frustration are all common risks when migrating to a new platform. While platforms have built-in migration tools, working with a partner ensures that your migration is done right the first time and that your user’s needs are considered throughout the process.
From planning and procurement to execution and maintenance, it will take time and effort to get your organization fully set up on Microsoft 365. This is why it is essential to work with a trusted Microsoft partner who can help you migrate your data and set up your users to succeed in their new environment.
Migrate From Google Workspace to Microsoft 365
When it comes to time to migrate from Google Workspace to Microsoft 365, there are a few things you need to consider. The first is that Microsoft 365 offers more features and functionality than Google Workspace. So, if you’re looking to take advantage of all that Microsoft 365 offers, you’ll need to ensure your migration is done correctly.
Another thing to keep in mind is the fact that migrations can be tricky. This is why working with an experienced Microsoft 365 migration consulting firm like IncWorx Consulting is essential. We have years of experience in migrating businesses of all sizes from Google Workspace to Microsoft 365, and we can help ensure your migration goes smoothly and without any issues.
If you’re considering switching from Google Workspace to Microsoft 365, please set up a call to talk with one of our experts. We’d be happy to answer any questions and help you through the migration process.
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