If you are wondering why use SharePoint, you’ll soon learn the simple answer is increased productivity for your teams. In reality, there are many reasons to implement SharePoint across your organization.
The first step to understanding why you would use SharePoint is understanding some of the differences between the two versions of SharePoint. In this article, we will outline these two primary versions, SharePoint Server (on-premises) and SharePoint Online.
Once you understand some of the key differentiators and which may work best for your organization, you can move on to understanding some of the use cases where SharePoint would benefit your team members.
Discover here, why use SharePoint, and you’ll soon wonder why you waited so long to implement it in your business as well.
If you are wondering why use SharePoint in your office, the largest reason that most companies are doing it is because of increased productivity in an easy to access platform.
What SharePoint offers that many similar programs that do not are that it is web-based.
An Internet browser is all you need for yourself, or any member of your team when sharing files and daily experiences. And you can manage your entire team through a central hub that will improve work experiences for yourself and your employees.
This, of course, will not only boost productivity but also improve your bottom line.
One of the biggest advantages of SharePoint is that your users can use it across any device and any operating system platform. So if half of your team are Apple or Mac users, and the other half are not, you can still use the system together.
Use Case 1: Improved Collaboration
If you are questioning why use SharePoint, collaboration amongst your team members is likely a key concern. For many organizations, this is in fact the only reason the use SharePoint.
Luckily, regardless of what platform or operating system your workers are on, they can all use SharePoint together, and even edit documents at the same time. SharePoint offers a better experience for users that not only simplifies your daily to-do list but also maintains consistency for every one of your workers.
If you are a business contributing to the trillions of dollars in the remote worker and freelance American market, then SharePoint is an ideal collaboration tool for all of your employees to use together to work together. They can access team sites and store documents on a collaborative platform matter where they are in the world.
SharePoint has a Central Administration component that enables you to control everything your organization needs in one place. Set your system setting, back everything up, and manage your business security needs in one easy location.
And that’s not all. When asking “why use SharePoint” discover these 10 benefits of SharePoint you may not have even considered yet.
Use Case 2: Ability To Scale To Meet Needs
There are some business apps and platforms out there that may make you feel like Goldilocks. One is too big for your business, one is too small to handle your needs, but SharePoint makes it fit just right.
When it comes to scalability, you can use SharePoint no matter how big or small your needs are. Scale it up, scale it down, and customize it to your heart’s content.
You also don’t have to worry about a license expiring in the middle of a project or deadline. Add and remove users as you need to.
Along with this scalability feature, is the scalability of your costs. You may purchase other programs that require you to be in all or nothing.
SharePoint does not work that way. You pay for exactly the number of users that will have access, and not a penny more.
The same applies to storage space. You pay for what you use, and that is it.
Use Case 3: Reduction in IT Maintenance
One of the beautiful things about SharePoint Online is that it requires very little maintenance, and is a cloud system that you decide what is used and what isn’t. This means that you are going to save in costs on both storage space and also IT expenses.
You will usually hire IT workers to maintain most of your IT needs through routine tasks. All of that is built-in with SharePoint, including updates, patches, backups, and other routine forms of IT maintenance.
Not only will you save money on IT costs, but you will also save on time costs when your team can focus on more important things like getting their jobs done.
Use Case 4: Compliance Concerns
Microsoft SharePoint is designed with compliance concerns in mind. If your employees are asking, why use SharePoint, the answer may be as easy as security.
Microsoft SharePoint is fully compliant and up to code with almost any system or program that you want to use. You can use SharePoint Online with each of your employees, and it is in compliance with almost anything.
Having your IT workers ensure compliance across systems is another expense you may have to undergo when not using SharePoint. With SharePoint Online, you are fully compliant with all necessary industry standards, including HIPAA, FISMA, FERPA, ISO 27001, and even EU Model Clauses and the United States-EU Safe Harbor Framework.
Whether using Mac or Windows, Safari or Chrome, anyone in your organization can begin using it today.
Why use SharePoint? It will save you money and improve productivity for everybody in your business.